Present:
S Robson (Chair)
D Butler
M Curry
G Dullage
J Smith
S Duncan
In Attendance:
J Mitchelson (Vice-Principal Finance and Business Planning)
H McCoy (Assistant Principal Performance)
A Barnard (Director of Estates)
S Pritchard (Clerk to the Corporation)
Apologies for Absence
No apologies were received.
156 Conflicts of Interest
The Chair invited committee members to declare any conflicts of interest relevant to the agenda items for the meeting. None were declared.
157 Minutes of meeting 8th February 24
The minutes of the meeting held on 8 February 2024 were approved as a correct record.
158 Matters Arising
The Chair queried when the data retention policy would be reviewed and it was confirmed that it had been planned to come to this meeting, but that upon legal review under the data protection retainer the College has in place, some queries were raised and therefore these would be considered and the policy brought to the next meeting.
159 Estates Update
The Director of Estates presented the Estates report to the meeting. The report was considered to be confidential.
Actions:
Vice Principal Finance & Business Planning to reflect the committee’s guidance on the content of the Sustainability Strategy
Director of Estates to highlight cost and timing benefits in his paper to the board seeking approval for the primary heat source for Houghall at the July board meeting.
The Committee noted the report.
Arena Pitch
The Director of Estates presented the report to the committee and the options available were discussed.
The Committee noted the report and approved the cost of the butterfly survey, to be actioned immediately, and to submit the planning application at a cost of c.£25,000.
160 Human Resources Update
The Assistant Principal presented the report to the committee, including the impact of the previous pay award on different staffing areas, staff turnover and sickness absence.
Action: Assistant Principal to develop a draft Strategic Workforce Plan for discussion next term.
The Committee noted the report
161 IT/Cyber Security Update
The Vice Principal Finance and Business Planning presented the report to the committee who were pleased to note the completion of the failover testing and the achievement of Cyber Essentials.
The Committee noted the report.
162 Finance Update:
Budget Assumptions 2024-25
The Vice Principal Finance and Business Planning presented the report and explained the budget planning process.
The Committee noted the report.
Management Accounts
The Vice Principal Finance and Business Planning presented the management accounts to the committee and confirmed that whilst the surplus might look better than expected for period 9, that this was likely a timing difference.
The committee noted the update on the Management Accounts.
163 Any Other Business
The Vice Principal Finance and Business Planning presented the Learner Support Policy to the committee for 2024-25 and explained the information received at a recent conference, and the updates made to the policy as a result.
The Committee approved the Learner Support Policy for 2024-2025.
There being no other business, the Chair closed the meeting.
